Are you ready to level up from the boring old video conferencing tools? We’ve used a lot of VR apps for meetings, internally and with customers/partners. When we say “productive remote meetings”, we mean the regular or daily meetings such as standups, brainstorming sessions, project check-ins, team or client presentations, etc. Here are our favorite apps for this specific purpose, ranked in order of preference.
Please note: These are the 3 most important criteria in this specific comparison and ranking.
- User experience/ease of use
- Interactivity/ability to interact with work-related documents, presentations, etc
- Accessibility/availability on multiple platforms
Also, please keep in mind that the ranking is based on the specific needs and preferences of a small research/editorial/consultancy team. For example, we rarely have meetings with more than 10 participants.
Comparison table: Top VR apps for remote meetings
For a simple overview, please refer to the comparison table below.
|wdt_ID||App title||Available on||Non-VR support||Capacity||Recording||Show text||View browser||Included environments||Custom environments||3D objects|
|1||MeetinVR||Quest, PC-VR||Windows||10||In-engine camera||Handwriting||Screen share||8||Pro/bespoke||Yes|
|2||Glue||Quest, PC-VR||Windows, Mac||30||Screen capture/record||Handwriting||Screen share||10||Pro/bespoke||Yes|
|3||FrameVR||Browser||Browser||8-10||Screen capture/record||No||Screen share||3||No||Yes|
|4||Engage||Quest, Vive Focus, Pico, PC-VR||Windows||50||Spatial recording||Handwriting||Screen share||37||Pro/bespoke||Yes|
|5||BigScreen VR||Go, Quest, PC-VR||12||3D scribbling||Desktop streaming||20+||No||No|
|6||Rumii||Go, Quest, PC-VR||Windows, Mac||20||Screen capture/record||Handwriting||Screen share||12||Pro/bespoke||Yes|
|7||Mozilla Hubs||Browser||Browser||25||Screen capture/record||3D scribbling||Screen share||Lots||User editor||Yes|
|8||AltSpace||Go, Quest, PC-VR||Windows, Mac||40||In-engine camera||No||Screen share||Lots||User editor||Yes|
|9||VR Chat||Quest, PC-VR||Windows||80||Screen capture/record||Handwriting||No||Lots||User editor||Yes|
|10||Spatial||Quest||Browser, AR headsets||20||Screen capture/record||3D scribbling||Screen share||1||No||Yes|
With that out of the way, let’s move on to what you came here for – the list!
READ MORE: Don’t miss our Ultimate Guide To VR Apps For Remote Meetings And Collaboration, including 40+ apps, pointers and tips!
It’s a subtle thing, but MeetinVR gets most things just right. It has great avatars, a slick user interface inside and outside VR, and great interactive elements that increase engagement in meetings.
It’s easy to pick up a pen (just grab it from behind your ear!) and produce a writing surface of your own chosen size and color, starting to take notes while holding it in your hand. Then you take the post-it/sheet or paper/whiteboard and easily snap it to a wall. Or you can just doodle in 3D.
It’s also simple to access and import or display documents such as images, spreadsheets, powerpoints/pdfs and even 3D objects.
The included environment are just as polished as the avatars and range from classic office settings to a big “space capsule”-themed creative space. MeetinVR is built for group sizes of around 8 participants, but there’s a bonus auditorium environment for one speaker and 30 attendees.
MeetinVR is available by contacting and getting a software license directly from the developers.
Glue is a close competitor to MeetinVR in the premium enterprise app segment, and arguably has features that make it even more appealing to bigger organizations. It has enterprise-level security and is just as polished, even if the limited avatar selection is a draw-back for now. (They are working on a revamped avatar system.)
The included environments are nice and “breathy”, that is, they’re bigger and work well for meetings with bigger groups of up to 20 or so people. You can easily divide into smaller groups and have 3-4 concurrent meetings/breakouts in the same space.
You can easily create whiteboards to write on, doodle in 3D, bring up a PC screen on a screen inside Glue, or import 3D objects.
Glue is available by contacting and getting a software license directly from the developers.
FrameVR is SO SIMPLE! It easily takes first place when it comes to accessibility, which is impressive coming from an app that was just released a couple of months ago.
You get to import PDFs, images, videos, 360 photos and 3D objects in your space. You can build multiple “scenes” within one “frame”, so you can easily change between environments and themes. And you can invite participants with a simple link – the app runs in the browser! It works fine in 2D on desktop and phones, and they just added the possibility to stream your (web/front-facing) camera or screen into the room.
There are no options for avatars, you simply appear as a simple mechanical sphere with eyes, identified by your nametag floating above – very basic.
Using Quest or desktop VR, you get a fully competent social VR solution for doing presentations and interacting around existing material. FrameVR does have bugs though. On Quest, there have been sessions when I haven’t got my mic audio come through at all. And on Go, while it seems as first like FrameVR loads as it should, I haven’t been able to move from the spot in VR. I’ve heard other users that have got movement working in Go, but it seems to require quitting and reloading the browser tab.
It’s also worth pointing out that FrameVR does NOT run in VR on simple Cardboard headsets for smartphones.
4. Mozilla Hubs
Hubs is an open-source project from Mozilla, known for the Firefox browser. Like FrameVR, it runs directly in the browser on almost all VR headsets (except Cardboard!) as well as in 2D browsers on desktop and mobile. It was recently used as the backbone of the entirely virtual IEEE VR conference with two thousand+ attendees, but it works just as well for small meetings.
You can pick from lots of basic avatars, but you also have full freedom in designing the look you want – it does take real 3D modeling skills, though.
It’s almost the same with environments for Hubs. There is a good selection of pre-made environments. In addition to those, you can use a powerful design tool called Spoke to create any kind of environment (within the memory limit, of course). Environments and avatars can be created with consideration to PC or mobile performance.
If you’re prepared for lots of creative control but a somewhat steep learning curve to prepare the exact environment for your meeting – while also being accessible and simple enough for meeting participants, Hubs is a great choice.
5. BigScreen VR
BigScreen is like having a LAN party in VR. It’s a polished app with nice environments, a good cartoon-style avatar system, and a clear and simple user interface. You can’t move freely in the environments, but only teleport between preset vantage points. The reason for this is that the central point of focus in each room is a big screen – hence the name.
Participants can install the app on their Windows PC to be able to stream their computer screen into the app. When you do that, you get a private view of your screen right in front of your per default. You can also mirror the content on the big center screen, making it easy to do presentations from PowerPoint, pdf’s, video content or any “flat” content. If many users are running the PC streaming application, they can take turns in projecting their screens to the big screen.
BigScreen is focused on social movie-watching and gaming, and you can always check into the app to jump into whatever open rooms that are hosted by users right then – or a selection of themed rooms centrally hosted by BigScreen themselves. There’s even the possibility to buy tickets and attend their VR cinema with high-quality streaming of movies from an official partnership with Paramount Pictures – and this includes 3D movies!
It’s recommended that the person who hosts a BigScreen session runs it from a PC-VR setup because it allows for up to 12 participants. If hosted directly from an Oculus Quest or Go, the limitation is four people in a room.
ENGAGE is more powerful and polished than most. You get some great-looking standard environments to choose from, and there’s also the option of creating entirely custom worlds – for that you need to get in touch with the company behind it. That company is Immersive VR Education from Ireland, and the name lets you know that this app’s core focus is on learning and teaching in VR.
There are great avatar customization options, and you can even upload a photo of yourself to get an “almost” lifelike avatar. You’re represented by a complete digital body in ENGAGE, which differs from most other apps in this list where your avatar lacks arms and lower body.
Some other unique features with ENGAGE is the ability to run your meeting inside 360 videos, as well as “spatial recording” – which means that you can invite later participants to go back to a fully in-app 3D replay of any meeting or presentation, facilitating the same spectator experience as the people who experienced the meeting live.
ENGAGE can be used for free, and it also has a premium offering that unlocks the full feature set – including the option to do non-public events/meetings.
(Note: To download the Quest version of Engage, you need to access it through Sidequest rather than the main appstore.)
Available for most VR headsets including Oculus Go, Rumii is an app that does what you should now expect from a VR meeting tool. The included environments all have one central screen where you can activate “widgets” such as whiteboard, media player, screen sharing, PDFs, etc. You can also activate a whiteboard “layer” on top of documents shown on the screen.
Rumii’s developer Doghead Simulations are focused on the education and training market segment. They are open to creating any bespoke content and simulations/trainings inside the Rumii platform, if you have specific needs.
The user interface with menu navigation, in-app tool selection, etc, has a basic and somewhat clunky feel, but it does the job. This is of course a subjective opinion – many users are very happy with the tool.
Rumii has free and paid options, but now with the corona virus situation they’ve temporarily removed the cost entirely for their full premium package – so go and try it out!
(Note: To download the Quest version of Rumii, you need to access it through Sidequest rather than the main appstore.)
Altspace is a nice social VR platform which you can check out as a regular user just out for a meetup, a chat or a game of Cards Against Humanity. It’s more focused on events than meetings – which means it can work fine for business purposes too, as long as you have one central organizer who gathers any material to be discussed into a presentation beforehand.
The avatar system is somewhat basic and the avatars are pretty simple and expression-less, but that’s probably to save resources because Altspace works on pretty much all VR headsets including Oculus Go.
If you want to delve deep there is a quite complex world-building editor, but there are also many high-quality environments from which to pick from the start.
The biggest drawback for Altspace as a tool for “normal everyday meetings” is the lack of in-session interactivity. Sure, you can interact socially, and the “floating emoji” feature is a nice touch, but you can’t draw on a whiteboard or annotate documents/objects etc.
Altspace was recently the central platform for the huge Educators In VR Summit that took place entirely inside VR, with over 6000 attendees.
9. VR Chat
VR Chat is not designed for professional meetings at all – but hey, that could be a positive argument! If you and your team at some point in time feel like hanging out in any psychedelic or sci-fi setting, with ANY avatars of your choosing (you can be a cute cartoon girl, a superhero, an animal, a rock or whatever strikes your fancy…), this app can certainly be used for a welcome change of scenery. Maybe for informal Friday meetings?
Since VR Chat supports full body tracking through Vive Trackers, you can even have a dance party! (Does it still count as a productive meeting? Depends on who you ask!)
You can’t really share media or documents other than youtube links inside VR Chat, but it is possible to create a functional whiteboard with pens at least. For world-building, VR Chat recently released a powerful editor and scripting tool.
As you can see, this list has a mix of premium apps for enterprise, social VR apps for consumers that can also be used professionally and some in between those. I hope it makes you consider making the leap to VR as an alternative to video conferencing for your remote collaboration needs!
What apps do you miss from this list? What would you like to see if we do more in-depth reviews for these apps individually? And have you started exploring the possibilities with meeting remotely through VR yet?
READ MORE: Don’t miss our Ultimate Guide To VR Apps For Remote Meetings And Collaboration, including 40+ apps, pointers and tips!